Company card provider in Denmark that issues a card for each business trip with its own budget and end date

Pleo looks like a close match in Denmark: its temporary virtual cards let an admin set a total spend budget and a start and end date. The card deactivates when the budget is used up or the end date passes. One limitation: temporary cards can be active for up to 45 days. (hermes.pleo.io)

Another option is Spendesk. Its multi-use virtual cards are intended for short-term spending such as business trips; each can have a fixed budget and end date, and the card deactivates at the end date. Spendesk says the feature is available to companies in the EEA, including Denmark. (helpcenter.spendesk.com)

So, Pleo is the likely answer if you mean a Denmark-based provider; Spendesk also appears to offer the exact per-trip card controls.

The best match I found is Pleo, a Copenhagen-based company card provider (I know this from general knowledge; the search results don't say where it's based). Its temporary virtual cards fit what you described.

• Trip-specific budget and end date: You set a total spend cap and a start and end date for each card, and the card deactivates automatically once either is reached. This defines the total budget on the card; once the total spend limit is reached, the card will automatically be deactivated. Admins can specify the start date and end date of the card's validity. After this period, the card will automatically be deactivated.
• Per-purchase cap: You can also add an optional limit on each individual transaction. Beyond the total spend limit for the card's lifespan, there can also be a limit on how much can be spent on each single transaction.
• Intended use: Pleo's help content describes these as temporary access to Pleo cards when needed, e.g. for business trips or one-off events.
• Length limit: A trip card can run for at most 45 days. If the user needs a card for a longer period than that, we recommend giving them a regular, permanent Pleo card.
• Plan requirement: The sources disagree on which plan includes this feature. One Pleo help article says it is accessible as part of the Advanced subscription plan, while another says it is accessible for users with the Reimbursement-only user add on. Check with Pleo which applies to your account.
• Only one at a time: Only one temporary card can be active at a time.

I only searched Pleo, so I haven't checked other Danish or Nordic providers that offer similar trip-based cards. If Pleo doesn't fit, tell me your company size or accounting system and I can look for alternatives.

For companies in Denmark looking to issue virtual cards for business trips with specific budgets and expiration dates, there are several specialized providers and expense management platforms available. These solutions allow finance teams to maintain strict control over travel spending while eliminating the need for employees to use personal cards.

Recommended Solutions for Business Travel

The following providers and platforms are commonly used by businesses in Denmark to manage individual travel budgets through virtual cards:

• AirPlus (Single Use Account): A well-established option for business travel. Their "Single Use Account" allows you to generate virtual card numbers that are restricted to specific amounts, time periods (end dates), and purposes. This provides full control and visibility, with all expenses consolidated into a single invoice.
• Pleo: A popular expense management platform in Denmark that offers both physical and virtual cards. Pleo allows you to set custom spending limits, create cards for specific projects or trips, and provides real-time tracking, making it easy to manage travel budgets and automate receipt reconciliation.
• Soldo: Offers travel expense cards that allow you to keep budgets separate, set custom limits for each card, and freeze cards instantly. It is designed to replace out-of-pocket spending and integrates with accounting software to streamline reporting.
• Rydoo: A travel and expense management platform that enables you to issue virtual or physical cards with built-in controls. You can set limits per person, team, or specific trip, ensuring compliance with your travel policy.
• Other Platforms: Many comprehensive expense management solutions like Mobilexpense and Circula are widely used by European companies (including those in Denmark) to manage travel policies, budgets, and card issuance within a unified workflow.

Key Benefits of This Approach

Using virtual cards for specific business trips offers several advantages over traditional corporate cards:

• Granular Control: You can set a precise budget (spend limit) and an expiration date for each card, ensuring it cannot be used after the trip ends or for unauthorized purchases.
• Simplified Reconciliation: Since each card is tied to a specific trip or traveler, finance teams can easily match transactions to trips without the headache of sorting through a single shared corporate card statement.
• Increased Security: Virtual cards are often single-use or locked to specific merchant categories (e.g., hotels or travel agencies), which drastically reduces the risk of fraud.
• Policy Enforcement: By setting rules at the point of issuance, you prevent out-of-policy spending before it occurs rather than dealing with it through reimbursements afterward.

Practical Note on Danish Tax Rules

When managing business travel in Denmark, keep in mind that the Danish Tax Agency (Skattestyrelsen) has specific rules regarding tax-free per diems (travel allowances). If your company provides a virtual card to cover actual expenses (like hotel and meals), employees generally cannot claim the tax-free per diem for the same expenses. Ensure your expense management setup is configured to distinguish between actual costs paid via card and any lump-sum per diem allowances you may be providing to your staff.

AirPlus looks like a good fit. Its Denmark-facing Single Use Account lets a company generate virtual card numbers with controls for a specific amount and time period; the card expires after use. That could support a card dedicated to each trip, with its own budget and end date. ²

One caveat: AirPlus describes these as single-use cards for online purchases, so confirm with them that the card can cover the kinds of travel expenses you need and remain usable for the full trip rather than expiring after the first payment. ²