Free or discounted project management tool for a charity

Best option to check first: monday.com — eligible charities can get 10 free Pro seats, plus 70% off additional seats. It’s a good fit if you want projects, tasks, timelines, and team collaboration in one place. (support.monday.com)

Other options:

• ClickUp: Has a free plan, and nonprofits can ask support about customized discounted pricing. (clickup.com)
• Asana: Offers qualifying nonprofits 50% off Starter or Advanced plans; its free plan may be enough for a small team. (asana.com)

If you share your team size and whether you need features like volunteer scheduling or grant tracking, I can narrow it down.

Several well-known project management tools have free or discounted plans for registered charities. Terms change often, so confirm current eligibility before you commit.

Best free options

• ClickUp: Its free plan is aimed at small teams and lets you add unlimited members. Qualifying nonprofits can also get a discounted paid plan, but ClickUp doesn't publish those rates, so you'd need to contact its sales team with your 501(c)(3) status. ClickUp's Free Forever plan includes unlimited tasks, unlimited members, basic dashboards, calendar views, and 100 monthly automations. For teams that need more, qualifying nonprofits can apply for a discounted paid plan. ClickUp does not publish its nonprofit rates publicly, so you need to contact their sales team and mention your 501(c)(3) status to apply.
• Freedcamp: If your organisation has fewer than 30 employees, you may qualify for its premium plan at no cost. Freedcamp has a special programme for nonprofits and students. If your organisation has fewer than 30 employees, Freedcamp will grant access to its premium plan for free.

Best discounts and free seats for paid tools

• monday.com: This is the most generous offer for small teams. Monday.com gives recognized charities 10 free Pro seats plus 70% off additional seats (sold in fives) and 33% off Enterprise upgrades on annual plans with yearly re-verification. Note that monday.com's own pricing is annual-only for the discount, and it requires annual re-verification.
• Trello: Trello's nonprofit discount comes through Atlassian. Trello gives eligible nonprofits 75% off Standard, Premium, and Enterprise plans through Atlassian Social Impact licensing for registered charities.
• Asana: Asana offers eligible nonprofits 50% off Starter or Advanced plans, verified through Goodstack or Percent. Another source says Asana offers a free Premium plan for one year through TechSoup, so check which offer is currently live. Asana offers a free Premium plan for one year for nonprofits through TechSoup, with discounted plans available after the first year.

How to choose

• A small, volunteer-run charity with one or two projects will probably do well with ClickUp's free plan or monday.com's 10 free seats.
• If you need more seats, dashboards, or a donor-management angle, Trello's 75% discount or Asana's 50% discount may be better value.
• Nearly all of these programs require proof of your charity status, such as a 501(c)(3) determination letter or equivalent legal documents, and some exclude certain organization types.

Tell me your team size, how many projects you run, and your country, and I can narrow this down.

Many project management platforms offer significant discounts or even free tiers specifically for charities and non-profit organizations. Below are some of the most popular and reliable options.

Top Recommendations for Charities

• Monday.com
  • The Offer: Offers a very generous program for nonprofits. Eligible organizations can receive their first 10 seats for free. For additional seats (from the 11th seat and up), they offer a 70% discount on their Pro tier.
  • Best For: Centralizing operations, managing volunteers, donors, and complex workflows in one intuitive visual platform.
• Asana
  • The Offer: Provides a 50% discount on their paid plans for eligible nonprofits. They also provide access to the "Asana Advisors" program, which connects your team with volunteers from Asana who can help with setup and best practices.
  • Best For: Cross-functional teamwork, program management, and keeping dispersed teams aligned on project deadlines.
• Trello
  • The Offer: Offers a 75% discount for eligible nonprofits.
  • Best For: Simplicity and visual task management. It is excellent for teams that need to track volunteer tasks, event planning, or fundraising campaigns using a Kanban-style board system.
• Atlassian (Jira, Confluence, Loom)
  • The Offer: Through their "Social Impact License," eligible nonprofits can receive 100% off (free) access to their "Teamwork Collection," which includes Jira (project management), Confluence (knowledge management), and Loom (asynchronous video) for up to 25 users.
  • Best For: Organizations that need a robust, all-in-one suite for tracking complex projects and maintaining internal documentation.

How to Access These Discounts

Most software companies verify eligibility through a third-party service or by requiring documentation of your charity status.

1. TechSoup: Many of these tools (like Asana and Hive) are listed on TechSoup. Check there first, as they act as a clearinghouse for non-profit software discounts and can simplify the verification process.
2. Direct Applications: For platforms like Monday.com or Asana, you can often apply directly through a "Nonprofit" or "Social Impact" page on their official website. You will typically need to provide your charity registration documents (such as 501(c)(3) status in the U.S. or equivalent local documentation).
3. Start with the Free Version: As a best practice, most experts recommend starting with the free version of a tool to ensure it fits your team's workflow before applying for the paid discount.

Summary Checklist for Choosing

• Complexity: Does your team need advanced reporting (e.g., Monday.com, Jira) or is a simple task list sufficient (e.g., Trello)?
• Integration: Do you rely heavily on Google Workspace or Microsoft 365? (Most of these tools integrate well with both).
• Capacity: How many users do you actually need? Some programs (like Monday.com) give you a set number of free seats, which might cover your entire team, making it effectively free.

Disclaimer: Always verify the current terms on the official provider's website, as discount programs and eligibility criteria can change periodically.

Here are a few solid options, depending on your team size and needs:

• monday.com for Nonprofits — 10 seats free, then 70% off additional seats. Eligible charities and nonprofits need to provide documentation; the offer requires an annual subscription. ¹²
• Trello — Free for up to 10 collaborators per workspace, with up to 10 boards. Eligible nonprofits can also apply for a 75% discount on paid plans. ³⁴
• Asana — Eligible nonprofits can apply for 50% off monthly or annual plans. Applications go through TechSoup or a country partner, and there’s a small administration fee. ⁵
• ClickUp — Has a free plan and says it offers nonprofit discounts; check its nonprofit offer for current terms. ⁶

Quick pick: Try Trello if you want a simple free task board. If you need more structure or have more than 10 people, compare monday.com’s free nonprofit seats with Asana’s discounted plan.

Sources: ¹ monday.com nonprofit eligibility · ² monday.com nonprofit program · ³ Trello pricing · ⁴ Trello for nonprofits · ⁵ Asana for nonprofits · ⁶ ClickUp pricing